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- Payroll and Benefits SpecialistJob Type: Full-timeLocation: Tulsa, Oklahoma
Description
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Riverfield Country Day School is seeking a full-time, year-round Payroll and Benefits Specialist with solid experience processing semi-monthly payroll in Paycom, administering employee benefit programs, coordinating new-hire processes, and assisting with policy development. Frequent communication (verbal and written) and collaboration with employees and management are required.
Summary of Essential Duties and Responsibilities:
Payroll Administration
- Process complex semi-monthly payroll for approximately 170 employees, using Paycom. Beginning to end, this process incorporates collecting employee data, tracking hours and attendance, calculating exceptions, managing deductions and garnishments, and delivering payments, all within strict timelines.
- Experience with creating reports using Paycom is preferred. This job requires compliance with federal and state regulations and standard accounting practices.
- Assist with annual audit.
Benefits Administration
- Administer employee benefits programs and coordinate open enrollment, educate employees on benefits offerings and procedures.
- Serve as liaison with insurance carriers and brokers; maintain benefits records and ensure compliance with ACA, COBRA, ERISA, and other applicable regulations.
Human Resources
- Support the recruiting process by posting job openings, monitoring, and distributing online job applications. Maintain candidate data in compliance with laws and best practices.
- Provide employment/benefits information to candidates, perform background checks, on-board new hires, and off-board terminating employees.
- Collect and maintain I-9 forms per Federal guidelines
- Create and send out annual employment contracts to current and new staff.
- Assist with developing the employee handbook and other policies.
- Provide reports to the Head of School, other Business Office members, and staff lists to Advancement as requested.
Requirements
- Experience in processing payroll using Paycom software
- Associate's or Bachelor's degree in Accounting, Human Resources, Business Administration, or related field
- 2+ years of recent payroll and benefits administration experience, preferably in a non-profit or educational setting.
- Strong knowledge of payroll laws and benefits administration
- Intermediate Excel skills
- Proficiency with Microsoft Word - especially the Merge function
- Proficiency with Google Suite (Docs, Sheets, Drive, Gmail, Calendars)
- Experience with Blackbaud educational software is helpful
- Experience with DocuSign software is helpful
- High level of accuracy, attention to detail, and confidentiality
- Strong organizational, communication, and customer service skills
- Flexibility to perform duties beyond normal business hours to meet critical deadlines
Physical Requirements: This position requires general office work with prolonged periods of sitting/standing; keyboard/mouse use; speaking and hearing; traversing the school campus; near and distance vision; attending virtual and in-person meetings; occasional local driving; occasional lifting up to 20 pounds; and pulling/pushing heavier items.
Mission Alignment
Employees of the School are expected to support the institution's mission, values, and educational philosophy, and to contribute positively to the school community.
Employee Benefits:
- Medical/Vision/Dental Insurance
- Paid holidays and vacation
- Retirement account with employer matching
- Flexible spending accounts for healthcare and dependent care
- Accident coverage
- Legal Shield/ID protection
- Employer-paid life insurance plus voluntary life and disability coverage
- Tuition discount for dependent children (K/1 and above)
- Lunch provided
